Generating an Accounting Report

Part 1: Preview and Generate an Accounting Report.

1. From the dashboard, click "Reports" > "Accounting"

   

2. There are two sections: "Account Statement" and "Accounting Report." 

• Account Statement are transactions pertaining to your imago account.
• Accounting Report are transactions pertaining to your customer orders.

3. The Accounting Report will default to show the last 12 months. You can change this to any date range you need.

4. There is a preview of transactions for each Project that includes the number of orders and total retail amount for the selected time frame. 

5. Click "Request Full Report" to generate an Excel report containing details for each individual order. You can email a copy of the report if you prefer. 

6. Your report request will show in the section "Reports Requests in the last 24 hours." It may take a few minutes for the report to process, but will show an option to download once it is ready.

Part 2: Understanding the Report

1. The Summary by Project tab shows simplified details for each project: Project Name, Order Count, Sale Total, Costs, Studio Payment, Credit Card Processing Fees, and Final Studio Revenue. A Grand total is shown on the last row. 

2. The Payouts tab contains a summary of payouts: Batch Date, Sale Total, Costs, Studio Payment, Credit Card Processing Fees, and the Studio Revenue:

3. The Accounting tab includes full details for each order:

• Columns A-E contain Order details: Order ID, Order Date, Project Name, Sale Type, and Customer Name.

• Columns F-O contain the Revenue Details: Sale Subtotal, any Shipping Costs, Additional Charges you have set up for the project, Promotion Discounts, Shipping Discounts, and the final Sale Total.

• Columns P-T contain Costs: Imago Service Fee, Imago Fulfillment (if applicable), Shipping, Sales Tax, and the Gross Costs Total.

  

   

• Columns U-V contain Merchant Account information: Batch Date and Total Studio Payment.

   

   

• Columns W-X contain the Credit Card Processing Fees and the Final Studio Revenue.